Students

Questions and Answers

Does the administration of Jan Kochanowski University in Kielce operate during the suspension of classes?

Pursuant to Rector's Order No. 69/2020 of March 23, 2020, the university's administration works from 7.30am to 1.00pm until further notice. In addition, shifts are organized to ensure continuity of work. However, access to the buildings of the University is limited to cancellation. In connection with the above, we ask you to contact us by phone or email with the head of the unit in order to determine the details.

Do dean's offices operate while the didactic classes are suspended?

Pursuant to the Rector's Order No. 69/2020 of 23 March 2020 - deans of faculties/branches are obliged to ensure continuity of functioning of their subordinate units and proper telephone and electronic communication with students/doctoral students/post-graduate students and employees. Documents that do not require written form should be sent in electronic form (scans) to the electronic addresses of individual units. Applications of students/doctoral students/post-graduate students related to studies (including material support) should be submitted via electronic mail (scans) or traditional mail, other matters related to studies will be accepted via electronic mail and telephone; after the epidemiological threat ceases, students/doctoral students/post-graduate students who have submitted applications (applications) via e-mail (scans) will be required to provide applications (applications) in the traditional form.

Where can I extend the validity of a student ID?

The Minister of Science and Higher Education issued an ordinance pursuant to which the validity of student and doctoral cards was automatically extended until May 31, 2020.

Will the academic year be extended?

The 2019/2020 academic year runs until September 30, 2020, and its extension is not currently planned.It is allowed to extend the classes during the summer semester in the 2019/2020 academic year.

What will the current type of teaching look like?

All classes at the University are suspended until further notice. During the suspension of classes, students, doctoral students and post-graduate students are required to work on their own and individually implement the material indicated for passing.

Teachers are required to provide teaching materials in electronic form necessary to pass the course. To conduct classes remotely, an e-learning platform, Virtual University, Microsoft Office 365 package or other forms of electronic contact can be used.Teaching materials published by the Virtual University by the lecturers are available in the side menu under the “student” then “lecturer” tab. You can download teaching materials in the table with the list of classes in the “Download Documents” column.

As of March 19, 2020, the Jan Kochanowski University, taking care of securing the continuity of didactic scientific and administrative processes, makes available to all employees and students of the University the Microsoft Office 356 service in the full scope of the office suite. The service can be used online as well as in a standard way by installing on a computer. Each user has the option of using the service on any 5 devices (stationary and portable).

Microsoft Office 365 functionalities give the opportunity to exchange documents, work on shared documents, organize virtual meetings (including teaching materials). Details and instructions on how to use the service will be sent by email, and support will be provided by IT specialists employed in organizational units.Access accounts for employees who are academic teachers and students will be created by IT specialists in faculty and institute. Accounts for employees who are not teachers will be created by employees of the IT Security Department.

Classes conducted remotely that will ensure learning outcomes will be considered completed without having to do their homework. Classes deemed unrealized will be completed at a different time. Decisions on the organization of other classes will be made separately for each field of study. It is allowed to extend the classes during the summer semester in the 2019/2020 academic year.

On March 13 Rector of the Jan Kochanowski University, prof. dr hab. Jacek Semaniak sent a letter to the deans of faculties and branches asking for an overview of all the organization of teaching classes implemented in the summer semester and indicating the possibility of introducing classes using distance learning methods.The deans were asked to prepare a list of subjects that can be implemented remotely within all fields of study at the faculty/branch. This particularly applies to lectures, seminars, seminars and exercises. Mr. Rector proposed that e-learning platform, Virtual University or other forms of electronic contact with a group of students can be used remotely.Information from deans is to be provided to both Vice-Rector for Education, dr hab. Monika Szpringer, prof. UJK and students until March 20, 2020.

Will the recruitment deadline change?

Currently, recruitment dates remain unchanged.

Will the scholarships be paid on the due dates?

Obligations such as: salaries, scholarships and other public-law obligations will be implemented in accordance with the schedules.

Will UJK student homes function while the classes are suspended?

It is recommended to leave students' homes by people having the possibility of other accommodation in Poland. In the absence of such a possibility, at the individual request of a resident of a student's home, consent is given to stay at the student's home during the suspension of classes. New people quarters are suspended.

When will the suspended classes resume?

Classes have been suspended until further notice, so please follow the messages published on the main page of the University and the Ministry of Science and Higher Education.

Can there be resist examinations and diploma theses?

Exams, credits, diploma exams may take place under the condition of observing appropriate precautions in the presence of persons whose participation is necessary. Individual decisions in this matter are made by the dean of the faculty/branch.

Do the Library and Archive work in the normal mode?

The use of the University Library and the UJK Archives is suspended until further notice. Readers can return books 24 hours a day using a self-return stand.

Where can you look for psychological support?

Please be advised that students, doctoral students and employees of the Jan Kochanowski University, as well as participants of academic exchanges from foreign universities, can count on psychological help, the need for which is reported to tel. 506 112 606. In the near future a schedule of psychologists' roster will be given, including with the possibility of providing help in English.

Is mobility of students and doctoral students limited? What should a person do in the coming days planned to go on a scholarship abroad, e.g. under the Erasmus program?

Pursuant to Rector's Order No. 50/2020 of March 13, 2020 - all foreign trips and arrivals of students, doctoral students and employees under the Erasmus program and other programs resulting from separate agreements are suspended until further notice.

Is it possible to return to the student/doctoral student's country after closing the borders?

From Sunday, March 15, 2020, our country's borders were closed to foreigners. All Polish citizens who are now abroad can return to Poland but will be subject to a mandatory 14-day home quarantine. More up-to-date information on this issue (including the possibility of returning to the country by plane) can be found at: https://www.gov.pl/web/koronawirus. All students and doctoral students who want to come back will receive support in the International Relations Department.

How can Erasmus+ students contact the university today?

Scholarship holders of the Erasmus+ program and other exchange programs can contact by email and telephone with:

Beata Banach-Rząca, tel. +48 41 349 72 67 e-mail: bbanach@ujk.edu.pl
Kinga Gola tel. +48 41 349 72 97 e-mail: kgola@ujk.edu.pl
Klaudia Łodejska +48 41 349 70 82 e-mail: klodejska@ujk.edu.pl

All current and future Erasmus scholarship holders can also use the general erasmus@ujk.edu.pl mailbox.

Messages and information are posted on an ongoing basis on the facebook.pl - Erasmus UJK profile.

Is it planned to suspend classes after April 10, 2020 if the virus continues to spread?

In this case, you should follow the messages published on the UJK home page as well as on the website of the Ministry of Science and Higher Education.

What benefits can a student apply for if they lose their source of income?

It is foreseen to apply for the allowance if a student or a member of his family loses the source of income due to restrictions on the functioning of employers due to the introduction of the epidemic in Poland. In addition, in accordance with the regulations for student benefits, in the event of loss of income, and thus a change in the financial situation of the student and his family, it is possible to apply for a social scholarship. To meet the needs of students, the Jan Kochanowski University of Kielce sent a letter to the Ministry of Science and Higher Education with a request to increase the grant for students for 2020.

Will there be a tuition fee refund for distance learning?

Pursuant to Order No. 55/2020 of the Rector of the Jan Kochanowski University of Kielce of March 18, 2020 regarding the extension of the deadline for paying fees for educational services provided at the Jan Kochanowski University of Kielce, amended by Order No. 86/2020 of April 14, 2020, extends the payment deadline for educational services provided at the Jan Kochanowski University of Kielce, whose payment falls from March 12, 2020 to May 20, 2020. The payment deadline for educational services is extended to May 30, 2020.

Students who will be struck off the list of students (e.g. resigning from studies) will be charged a proportional reimbursement of tuition fees for classes that have not taken place.

Pursuant to Order No. 68/2020 of the Rector of the Jan Kochanowski University of Kielce of 19 March 2020, classes that result in learning outcomes through distance learning take place in a remote form. Classes that cannot be conducted using distance learning methods and techniques will be able to be transferred to the next year/years of study. A student completing studies in a given field of study will have to obtain all the assumed learning outcomes.

How is the student supposed to reach the books indicated by the teacher to accomplish the assigned tasks in the event that the libraries are closed and e-books are not available?

According to the Regulation of the Minister of Health of March 20, as amended from March 24, 2020, it is prohibited to move people with certain exceptions, among others in order to meet the necessary needs associated with current matters of everyday life. In addition, according to the above - mentioned Regulation, temporary restrictions on the operation of libraries are laid down. Similarly, UJK internal acts speak about limiting contacts and strict office procedures in the circulation of documents in physical form. Currently, the University Library acts as an intermediary in providing full-text publications in many databases, e.g. Ebsco, Springer, IBUK (also in Polish). Students can use the resources on the websites of the Digital Libraries Federation and Polona National Library. All information on this subject can be found on the university and university library websites.

Ladies and Gentlemen, this year I defended my doctorate at the Faculty of Law and Social Sciences. I would like to ask, what about the invoice for the doctoral dissertation and will there be a ceremonial awarding ceremony after the epidemic?

All administrative issues related to the conclusion of contracts and payment of invoices are carried out on an ongoing basis. A diploma or certificate confirming obtaining a doctoral degree will be available on the application submitted in correspondence form to the Secretariat of the Vice-Rector for Science. Of course, after the abolition of the epidemic in connection with SARS-CoV-2 virus infection, the ceremonial awarding of doctoral diplomas is planned.

1. Is it possible to organize doctoral examinations and to defend doctoral dissertations during the epidemic state? If so, in what mode?

2. What if the doctoral student is in quarantine within the prescribed exam date?

3. Is there a possibility of public doctoral defense during a pandemic?

4. Will the Scientific Councils of the relevant UJK institutes during the pandemic adopt resolutions regarding subsequent stages in the doctoral dissertation?

According to the Regulation of the Minister of Science and Higher Education of March 25, 2020, committees and teams established in proceedings regarding the awarding of degrees and titles may adopt resolutions by means of electronic communication. Therefore, remote examinations or defenses are allowed. The condition is the use of electronic communication, which allows secret voting and the possibility of external persons to participate in public doctoral defense. The form of examinations and defense will depend on the epidemic situation defined in legal regulations issued by the Ministry of Science and Higher Education and the Ministry of Health.

Will the current situation affect the overall length of doctoral studies according to the “old” system?

It is possible to extend the duration of doctoral studies related to the implementation of research work and/or complete education. These issues will be considered individually.

Are changes planned in doctoral programs?

Currently, no changes are planned in doctoral study programs, but rather in their schedule or organization.

Will it be possible to combine items with similar content?

It is allowed to combine subjects if the learning outcomes coincide, which will be reviewed by the commission for the quality of education on request and in consultation with the teachers.

Will conducting classes remotely be counted as a practice?

Yes, documented conduct of classes may be credited as part of an internship.

Do the holidays remain unchanged?

The organization of the academic year 2019/2020 in full-time and part-time studies is specified in the ordinance of Rector No. 31 of March 29, 2019. Until its change, all obligations arising from it are binding. This also applies to holidays.

If we fail to return to normal education, i.e. at least until June, and then the currently announced epidemic status will be suspended, will students do their homework and am I charged?

Why can't online classes be taught in every subject?

Some forms of classes provided for in the study program, e.g. laboratories, internships, clinical classes, practical classes at artistic faculties, etc., require absolutely direct access to the housing and equipment resources and direct contact with the teacher. Therefore, they cannot be implemented in a remote form.

Do students pay fees for a student's home if they do not live in it?

Pursuant to the Rector’s Order No. 70 of March 24, in the period from the day of leaving the student's home, with the intention of temporary residence in another place, no accommodation fees will be charged until the student / doctoral student returns. Fees paid for the entire period of accommodation after the day of leaving the student's home, with the intention of temporary residence in another place, will be credited towards the next fees.

When will the information on the awarding or rejecting of the Rector's prize be made?

Pursuant to the Rector’s Order No. 69 of March 19, 2020, the list of people who have been awarded the Rector's Award will be announced by May 29, 2020.

Will juvenalia take place this year?

Due to the epidemic and the resulting restrictions, in consultation with the university council of student self-government, we decided to cancel juvenile events in the 2019/2020 academic year.

Is there any distinction provided for students who contribute to improving the remote education system?

Yes, according to the rules of granting rector's awards to students.

A person close to me will try to get a doctor's degree this year. Does the UJK plan to conduct entrance exams if the final exams have not taken place?

No, this year's recruitment rules do not provide for admission exams to medicine. All arrangements regarding this year's high school-leaving examination are the responsibility of the Minister of National Education.

What will the exams look like in the summer semester?

The form of credits and exams will depend on the conditions in which the University will function during the session and before it begins. If it is impossible to pass credits and pass examinations in traditional forms, the possibilities of their remote implementation will be made available.

Can it be established that online classes are conducted in blocks, not all at once? This is a bit problematic. And will we get any framework on what exactly and to what extent we will be credited working in this way? We have homework assigned for grading - what exactly are these homework assignments to us and what classes are they carried out for? As part of seminars, lectures?

“Homework” can be the basis for partial completion of seminars or exercises. You will be informed about the dates of crediting by the person teaching the subject. Please, make the detailed arrangements determined in consultation with the teachers teaching the given subject.

Where to report and how will the participation of medical students in anti-epidemic activities be considered in the form of volunteering?

If you are willing to help in volunteering, I encourage you to send applications to the e-mail address wolontariat@ujk.edu.pl. In the application, please provide contact details and accept the GDPR formula:

I, the undersigned, submit my participation on a voluntary basis in activities coordinated by the Jan Kochanowski University in Kielce supporting sanitary and epidemiological services in combating the SARS-CoV-2 virus threat.

I agree to the processing of my personal data contained in the form for the purpose of volunteering.

According to art. 13 GDPR I acknowledge that:

The administrator of my personal data is the Jan Kochanowski University of Kielce, 25-369 Kielce, Żeromskiego 5,
podanie danych osobowych jest dobrowolne, jednak niezbędne do udziału w wolontariacie,
refusal to consent to the processing of personal data is tantamount to the lack of consideration of the candidate's volunteering application,
personal data will be processed on the basis of your consent (art.6 par.1 lit.a GDPR)
personal data will be processed in order to carry out the recruitment process for volunteering,
personal data will be processed for the period of volunteering or until the consent for the processing of your personal data is withdrawn,
recipients of the data may be entities authorized by law, including in particular units subordinate to the Chief Sanitary Inspector and medical entities,
you have the right to access your personal data, rectify it, delete or limit processing,
you have the right to withdraw your consent to the processing of personal data at any time; withdrawal of consent does not affect the lawfulness of data processing on the basis of this basis, which occurred before its withdrawal;
withdrawal of consent to the processing of personal data is tantamount to resignation from participation in volunteering,
you have the right to lodge a complaint to the supervisory body, i.e. the President of the Office for Personal Data Protection,
in case of questions regarding the processing of personal data, you can contact the UJK Data Protection Inspector by writing to the following email address: iod@ujk.edu.pl.

If universities are closed by the end of June, how will we complete this academic year, given that we do not do clinical homework over the Internet? Is it then possible to attend clinical classes, e.g. in July, or is another solution being considered?

We carry out all theoretical classes, lectures, and online seminars. On the other hand, summer internships and practical classes can be counted up to 20% of the hours allocated to their implementation on the basis of participation in volunteering related to COVID-19. Whereas, from May 1, 2020, we are preparing to conduct interactive online forms as part of practical classes. Credits will be determined individually with people teaching a given subject.

Will hospitals be safe for us after the holidays and will there be any protection measures from the university?

Classes in hospitals will only be possible if the epidemiological threat ends and students can safely take classes in hospitals.

If we volunteer in medical facilities, can we have some of our internships completed?

Summer internships and practical classes in the amount of up to 20% of ECTS points allocated for their implementation can be credited on the basis of participation in volunteering related to COVID-19 (Regulation of the Minister of Science and Higher Education of April 1, 2020 amending the regulation on education standards preparing for the profession of a doctor, dentist, pharmacist, nurse, midwife, laboratory diagnostician, physiotherapist and paramedic - Journal of Laws 2020 item 581.

Can we have more simulations prepared for practical online classes?

We plan to have as much practical classes as possible at the CM Medical Simulation Center.

Will medical students have to do their entire summer semester and is there a risk of extending their studies?

Our activities go in this direction so that classes do not have to be done during the holiday season. Detailed arrangements will depend on the development of the epidemic and the arrangements of the Ministries: Ministry of Science and Higher Education and the Ministry of Health.

Is it possible that Collegium Medicum students will be “forced” to help with an epidemic?

We absolutely have no way or want to “force” anyone to help with an epidemic.

How will the internships for emergency medical services be carried out in the 3rd year?

Detailed rules for the implementation and crediting of internships at first and second cycle, uniform masters and postgraduate studies in the academic year 2019/2020 during the suspension of didactic classes are governed by the Order No. 96/2020 of the Rector of the Jan Kochanowski University of Kielce of 8 May 2020.

Some internships will be conducted online. In addition, we plan to have a significant portion of practical classes held at the Center for Medical Simulations.

As for the extended deadlines for credits and conditional entries, the deadline of which expires, e.g. at the end of April, in what form and at what date will be possible to obtain these outstanding credits, is remote form possible?

These matters will be resolved at the faculty/branch level. It is possible to obtain credits remotely, or you can apply for an extension of the deadline/conditional entry. Each such matter should be considered on an individual basis.

How will the exam session take place in the summer semester of the current academic year, is it possible to change the form of credit due to the remote implementation of classes?

We don't know what the situation will look like during the exam session. However, various scenarios must be taken into account, including the fact that exams and credits will be taken remotely. The lecturers can therefore keep the current or change the form of the exam or credit, because in accordance with the Rector's Regulation No. 68/2020 in connection with the change of the form of taking classes to the remote form, it is possible to adapt the conditions of passing the subject to the changed form of classes. The changes will be made in consultation with the students, which means that the teachers will provide you with information on this matter. Changes in the conditions for passing the remote subject must take into account the chosen form of distance learning and ensure that all learning outcomes provided for in the subject card are obtained.

- Why are so few activities done via remote teaching, e.g. using Skype?

- Will homework given online be evaluated?

During the period of suspension of didactic classes, the lecturers are obliged to implement classes using distance learning methods and techniques, regardless of whether it has been provided for in the study program, provided that the type of classes allows them to be conducted in a remote form. recommends such remote forms of conducting classes as: - UJK e-learning platform, - Office 365 (in particular MS Teams), - Virtual University, - other forms of electronic contact, e.g. e-mail, Skype, and YouTube. The academic teacher makes his own choice, also among other forms of electronic contact. Lecturers should contact students in a systematic manner, agreed with students, using the chosen messenger, send students materials to use, they may also ask for certain tasks, exercises, etc. They should inform in advance about this, as well as provide feedback on the exercises performed. According to the provisions of Regulation 68/2020 par. 1 point 2: Classes conducted remotely, which will allow students/students to obtain the assumed learning outcomes, will be treated as completed hours. There is no need to do their homework after returning to the university. Classes/parts of classes whose learning outcomes cannot be implemented remotely will take place in accordance with the new organization of the academic year 2019/2020. Decisions in this matter will be taken at a later date.

How will the diploma exams be organized in the summer semester and when will they be held?

At the moment, not being sure when we will return to conducting classes in the traditional form, we must also take into account the possibility of conducting diploma exams in a remote form. The university must be prepared for this. According to the MNISW recommendation, the diploma exam can: - take place as part of synchronous online contact; - be conducted via video conference, web conference, remote teaching platform and other tools for synchronous group work; The examination board should verify the personal data of the student taking the diploma examination and draw up a report on the course of the diploma examination. The university should ensure that all members of the examination board can sign the protocol. After consultation with the deans of faculties/branches, we have confirmation that they are able to conduct diploma examinations in a remote form, but we need to think together about this formula and prepare detailed guidelines. We will try to meet the deadlines for planned defenses.

What will the implementation of apprenticeships planned for the summer semester look like?

Internships planned for the summer semester will be able to be implemented partly remotely, it is also possible to recognize some of the internships implemented in an alternative way.

The implementation of internships looks different in each field of study. For some students, there are special provisions concerning internships, e.g. in the fields of medicine, nursing, midwifery, physiotherapy and emergency medical services - students who during the suspension of education at university performed activities as part of tasks carried out by medical entities or sanitary and epidemiological services in connection with SARS-CoV-2 virus infections, may apply for passing part of classes or groups of classes shaping practical skills, including practical classes and apprenticeships, to which learning outcomes including practical skills were assigned in the study program, which they acquired during the performance of these operations.

The condition of getting credit is a certificate containing information about the number of hours and the nature of the activities performed, issued by the entity in which the student performed these activities. (MNISW Regulation amending the regulation on educational standards for medical faculties).

However, there is a condition for medical faculties stating that in the academic year 2019/2020 a student undergoing studies preparing for the professions of: doctor, nurse, midwife, physiotherapist and paramedic can be obtained as part of classes conducted using teaching methods and techniques distance - a part of the learning outcomes assigned to classes shaping practical skills, including practical classes and apprenticeships, enabling obtaining no more than 20% of the number of ECTS points specified for these classes in the study program for the year of study in which this student is studying.

The possibility of recognizing some of the internships carried out remotely is designed for fields of preparation for the teaching profession. In the draft ordinance of the Ministry of Science and Higher Education changing teacher education standards - (project of 1 April) classes or groups of classes implemented in the form of apprenticeships can be implemented using distance learning methods and techniques. Students and participants of post-graduate studies preparing for the teaching profession, who during the suspension of education at post-graduate studies or temporary limitation of the functioning of education system units will carry out activities supporting teachers of kindergartens, schools or educational system institutions in conducting lessons or classes using methods and techniques distance education, they will be able to apply for passing part of classes or groups of classes implemented in the form of apprenticeships.

The condition of getting credit will be a certificate containing information about the number of hours and the nature of the activities performed, issued by the entity in which the student or post-graduate student performed these activities.

As soon as the draft regulation enters into force, teachers' tutors will inform students about it.

In addition, according to the announcement of the Ministry of Science and Higher Education of April 1 this year. in other fields of study it will be possible to shorten the duration of internships and in an alternative way achieve learning outcomes, e.g. by conducting classes in the form of exercises or laboratories (e.g. simulations) remotely.

The pass condition is the tutor's assessment confirming that the learning outcomes have been achieved and a certificate containing information about the number of hours and the nature of the activities performed issued by the entity in which the student performed these activities.

How can you obtain a certificate confirming the status of a student at the moment?

Students who want to receive a certificate confirming the status of a student apply by e-mail to the employees of a given dean's office / branch for issuing a certificate, after which it is sent to the student by traditional mail or e-mail.

Will the scholarship be extended if the academic year is extended?

According to the Law on Higher Education and Science, scholarships are paid for up to 10 months. In the academic year. 2019/2020 The university pays a social scholarship for a period of 10 months, which is the maximum period for which the scholarship can be awarded. In the event of extension of the didactic classes, no additional scholarship will be paid this academic year.

When will the information on the award or rejection of the Rector's award be made?

Pursuant to the Rector Order No. 67 of 19 March 2020, the list of persons who received the Rector's Award will be announced by May 29, 2020.